Industry Lists Link your contacts to your RADAR or Fashion Week Press lists. Click “Scan for Potential Matches” to begin. The system will then populate a list of potential links below the search results. NOTE: You may have the option of searching both the GPS Radar Press List and the NYFW Press List. Click the small chain icon to link a Press List c...

New York Fashion Week To-Do List When Creating an Event -Select “Using On-Site Fashion Week Check In” if you are presenting on-site. Make sure to choose this option from the Event Configuration window. This will allow guests to use the self-service kiosks to expedite the check-in process on-site.  -Select Seating Configuration for your event. Select...

Master Report Run a Master Report on your entire event. Display all your invitees with their company, address, job title, seating assignment, phone number, email, and category in list form....

Queuing Samples Create a queue in order to perform an action on one or more samples  Check off the small box to the left of each of the samples you wish to queue. The number of items queued will be visible directly beneath the “Search Results” grey bar (e.g. if you have checked off two items it will say “2 Samples Queued”). To queue all your samples...

Creating An Invoice   To create an invoice, you'll need to navigate to your Send Outs and click "Create Send Out".   You'll fill in the details as you usually do when creating a Send Out, however be sure to click "PURCHASE" . Click Next Step once you're done. Next you'll need to scan or type in the barcodes of the samples for your invoice.  Click Ne...

Overview See what actions have been taken on the event as a whole, or any actions taken on an invitee. The logs will include who performed them and on what date/time.  Event Activity History Go to Events Manager Find your event > Options > "View Activity History" Invitee Activity History Go to Invitees Manager Search for the Invitee in which y...

RSVP Report Create a customizable RSVP report. You can create a customizable RSVP Report based on what invitee data what you want to see. To begin simply navigate to Reports --> RSVP Report. With this report you can export:  Search by “RSVP Status” in the search wizard and choose “All”, “Yes”, “No”, or “Pending” to create an RSVP list. Tick off "...

Delivery History   Run a report that shows a snapshot of the delivery based on Designer or publication you send out to the most often. The total number of deliveries will be shown at the top of the report. Email or export to PDF and Excel. You can also include Sample history for each of the deliveries. To display images, select from the drop-down me...

Learn how to generate event reports via the RSVP Report, Master Report, and Seating Report....

INVITEES EXPORT FOR UPDATES Import seating assignments, travel addresses, RSVPs and more via Excel When navigating to the bottom of the page in Invitees Manager, you can now Export for Updates. Upon clicking this button, an Excel will be downloaded with event specific information. The export includes Temporary and Permanent Contacts.  When Exporting...

Adding Invitees through Excel Upload event-specific Invitees without having to add them to your permanent GPS Contacts database Add Invitees from Excel To add Temporary Contacts: Go into Invitees Manager for your desired event. Click “Import Invitees from Excel”. Download the Event Contacts template and fill it out. When your Excel is ready for uplo...

Season Editor Navigate to your main Samples tab and click "Season Editor".   Add a new season by clicking the “Create Season” button in the upper right corner of the page. Edit or Archive an existing season by clicking the drop down menu in the “Options” column to the left.  NOTE: Please note that you cannot delete a season that is currently in use ...

This article will cover how you can bulk close old send outs. We recommend this be performed once per year in order to keep your site clean from old data.    Permissions This feature is accessible if your User Role has the permission enabled. If you're unable to select Send Outs or see this option in your drop down menu please reach out to our suppo...

Events Manager View all past and future events and select your active event TIPS: View Archived Events by ticking the box above the search button.  Hover over the question mark for a color tool tip.  Add specific search fields to your search wizard with "Search Layout Preferences".  In the gray bar under the tabs, see which event is currently active...

Download the Samples mobile app search "Samples By Launchmetrics" inside the Apple App Store. The Zebra RFD8500 RFID Reader allows users to connect via Bluetooth on their iPhone devices to the Samples Mobile app. Click here for a link to purchase the RFD8500. Additional iPhone mounting accessories for the RFD8500 can be found below. These are not re...

Credit Requests Provide style and retailer (stockist) details about your samples via email directly from FashionGPS.  Pending Tab: Credit Requests that have not yet been sent. You can approve and send these out from the Options drop-down menu to the left. Approved Tab: Credit Requests that have been successfully sent to the Editor/Publisher and are ...

Delivery Type Loan & Transfer Understand the difference between Delivery Type 'Loan' versus 'Transfer' Using the 'Loan' or 'Transfer' Delivery Type options, users now have the ability per shipment to choose if they want to see sample information in their original system Department or if they would like to have the sample information completely r...

Media Requests Grant access permission to media invitees. Media Requests is your site's media portal for photographers, editors, and other media. An approved member logs into this database at the url: YOUR FGPS URL/mediarequests.com Once here media invitees can create a new account or log-in to an existing one. After logging in invitees can view/con...

Creating an Event Learn how to create and edit your event To create a new event, click “Create Event” in the upper right corner of the page. The required fields will be denoted with a red asterisk(*).   Keep in mind: Seating: Select the seating style for the event. This option will enable the Chart Builder feature, if seated is selected. Event Time:...

Overview External Access ID is essentially a passcode that you provide to your stakeholder that gives them special read only access via a dedicated portal. If you are an agency, this is a great way to give your customers a way to see updates in real time. How it works Go to Event Manager Open up Layout Preferences in the Search Results section and a...

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Sending Seating Assignments Follow these steps to send seat assignments to your invitees Click “Preview” to double check that you are satisfied with your final email template. Be sure you have the "RSVP Seating Email Template" selected. Confirm there is a barcode and seat assignment present in the preview.   Go into Invitees Manager and search for o...

Invitees Manager Search and manage the status of your Invitees and their Guests. Adding Invitees There are two ways to add invitees to your event:  When adding invitees one at a time, navigate to 'Add Invitee' NOTE:  All fields with an asterisk are mandatory, and your invitee will not be added without it. Primary Email  This is the email address use...

Events Manager View all past and future events and select your active event Create an Event by clicking on 'Create an Event'. Select which headers you'd like visible, by using 'Layout Preferences'. Sort your list of events by selecting your sort criteria....

Sending Invitations Follow these steps to send your finalized mailing to your invitees Click “Preview” to double check that you are satisfied with your final email template.   Go into Invitees Manager and queue the invitees you wish to send your mailing to and then from the Queue Options drop-down menu select " Send to Events Mailing". This will red...

Industry Lists Link your contacts to your RADAR or Fashion Week Press lists. Click “Scan for Potential Matches” to begin. The system will then populate a list of potential links below the search results. NOTE: You may have the option of searching both the GPS Radar Press List and the NYFW Press List. Click the small chain icon to link a Press List c...

How to RSVP Learn how Invitees can RSVP RSVP Link When a linked Invitee clicks on the RSVP link in their invitation, they will be auto-logged in to their Radar page from which they can RSVP. Once they RSVP Yes or No, the system will automatically send them a Confirmation email.   When an un-linked Invitee clicks on the RSVP link in their invitation,...

Label Export Layout Preferences Edit your selected headers for your label export. To change the layout preferences for your export, select "Layout Preferences" from the Search Results menu. Drag the desired headers to your 'Selected Headers' menu and remove the ones you don't want to see in your report.  Click on 'Submit' to save your changes. If fo...

Event Documents Upload any additional document(s) pertaining to your event to your iPad.  Under the "Documents" tab, browse for files on your computer and upload them to the event. These documents will be accessible from the GPS Events iPad app.   Click on the "Documents" tab on the iPad app. View all the documents you uploaded to the full system fr...

What is QZ Tray? QZ tray is an application that allows Samples, a browser based cloud application, to send print jobs to a printer that is installed onto your computer.  If you have not installed your printer onto your computer, go back to these articles: Installing a USB Printer Mac | PC Installing a Network Printer Mac | PC   Minimum System Requir...

Send a Welcome Email to Invitees Learn how to enable the "Welcome Email" for invitees marked as attended using the Events app Send welcome email upon check-in to event:  Within the Event Details of an event, turn on or off the option to automatically send a welcome email upon check-in at your event. Examples of how this feature is used: Welcoming in...

Seating Report Print a seating chart of your event. There are two reporting options: RSVP Report and Seating Report. Creating a seating report allows you to print a visual of your seating chart. The information shown in your seating report is based on your 'Layout Preferences' and all of your available data. To change the information shown in your S...

Learn how to  create a new event  and navigate the  Event Manager ....

Linking your Contacts to the Industry List Click “Scan for Potential Matches” to begin. The system will then populate a list of potential links below the search results. NOTE: You may have the option of searching both the GPS Radar Press List and the Fashion Week Lists (if showing at a partner fashion week). Click the small chain icon to link a Pres...

  Invitee Seating Navigate Invitee Seating and assign Seats To begin assigning seats, click the 'Seating' dropdown followed by 'Invitee Seating'. Go To Chart Builder - Allows user to return to the Chart Builder module Printer Icon - Allows user to print either a full 'Floor Plan' view or more detailed views using the 'Sections' option.  Options Drop...

Adding Guests To Invitees Learn how to add guests to your event. To enable the ability to assign Guests to your Invitees, you must first select "Allow Invitee Guests" within 'Event Manager'. The 'Default Guest Limit' number designates how many Guests each Invite will get.  If you only want a handful of Invitees to have Guests, tick off the box but k...

GPS Radar Group Profiles Group Profiles are useful particularly for agencies, groups, Fashion Week organizations, or anyone wanting to publish to multiple Brand Profiles. A Group Profile allows you to publish events or galleries to the proper brand profile, but still have a page where all of your content can be found.  For any event or gallery, it w...

Archiving Samples   Within Sample Manager, search for the samples that you plan to mark as archive. Queue the specific samples you wish to archive by ticking the check boxes on the left hand side of the samples.  If you plan on archiving an entire season, you can search for this season and queue all found samples by clicking the small arrow pointing...

Credit Reports Search the Credit Requests that have been fulfilled via Fashion GPS Run a report based on Designer, Season, and Collection, or filter your search by date.  All Approved and Archived Credit Requests will appear in this report.  Email and export to PDF or Excel.  Switch to the Overview Report for a broader view of all fulfilled credit r...

Pending Send Outs Approve deliveries as they are leaving your showroom If your site is set up to use Pending Send Outs, all Deliveries will have to be approved from this page before going out. In order to activate this on your site, contact your Client Relations Manager.  This is useful if you have a front desk or receptionist that approves or confi...

End of Life Manager "End of Life" samples are those which have had their 'Sample Status' marked as: Sold Written-Off Gifted Returned to Vendor Sent to Archive Transferred to another department   These samples are considered "End of Life", because when marked as the above statuses, the sample will be removed from the Inventory 'Inventory Status' and ...

Request Reports View fulfilled and missed requests   Search Fulfilled Requests by Designer, Season, and Collection, or based on which Publication you sent out to.  Requests are considered fulfilled when they are converted to a delivery from the Request Manager. Email or export to PDF and Excel. Requests are considered as Missed when they are decline...

If you are having issues viewing delivery documents or other files from your Launchmetrics system, it is likely because your browser is blocking new windows, aka "pop-ups" Follow the instructions below depending on your browser to allow your Launchmetrics site to open new windows. Allowing pop-ups in Safari. Allowing pop-ups in Safari. If you see a ...

End of Life Sample Recovery   "End of Life" samples are those which have had their 'Sample Status' marked as: Sold Written-Off Gifted Returned to Vendor Sent to Archive These samples are considered "End of Life", because when marked as the above statuses, the sample will be removed from the Inventory 'Inventory Status' and will only be able to be fo...

  Below outlines the most common failed email errors and what you can do to correct them. Error message Explanation Your message was rejected due to its content   This email content contains words or images that the recipient’s mailbox rejects.  The email address is invalid   The recipient’s email address no longer exists.  The email address is unsu...

Mobile Check-in with Events App Use your iPhone or iPad camera to scan invitee barcodes at your event Download the latest version of Events from the App Store to use the new Camera Scanning App for Check-In. This can be accessed using the following link: Events. To enable camera scanning, navigate to Settings. You will now have the option to select ...

Imported inventory aka "Unverified Samples" represents samples that are not yet in your physical possession but that you expect to receive. This can be in the form of a purchase order or a delivery from your supplier.  This article outlines how to use Verify Import via the Sample Manager. Click on Verify Import under the Import tab. This will redire...

  Importing Samples through FTP have several benefits. Firstly it can be used to integrate with PLM or ERP systems and automate Sample imports & updates. The feature can also be used as a way to streamline manual user imports. By building import “Maps”, you can easily export a file from another system, and import that file into Samples without t...

Using Special Characters Learn how to properly use special characters when creating new text entries in your database. When using special characters such as : !, @,#,$,%,^,&,*, <, > to create new text fields (Collection, Contact Groups, Contact Category, etc.)  within the system, you must always place a space between the character tag and ...

Seating Report Print a seating chart of your event. TIP: Generate a report of each section (using the search fields) to get a closer view of your seating chart....

Chart Builder Build a custom seating chart for each of your events.  Select "Chart Builder" from the Seating tab to begin creating your seating chart.  Select whether to start a new chart or reuse a template for a past event.    Add elements by clicking on the blue Add icon located on the left-bottom corner of the page and select the type of element...

Searching by "Updates” Track what changes have been made in RSVP status since the last time they were noted. Select "Updates" from the Layout Preferences. After noting RSVP changes for that day, confirm that you have seen them by selecting "Recently Updated" for each person. You can also mark all found Invitees as "Recently Updated" or " Update Ackn...

Archiving Events Archive your past events Archiving an event will preserve the Invitee contact information at that specific event time, regardless of any future changes to contact details. For example, if Jane Doe worked at Elle Magazine at the time of your event 3 years ago and now works at Glamour, when running reports on your event, it will show ...

Press Hits Reporting Run a report on Press Hits entered into Fashion GPS Search for Press Hits entered into Fashion GPS by Designer, Season, or Collection. Filter by date or search by Publication. Email and export to PDF or Excel. NOTE: Press Hits only appear in Reports if there has been a Sample associated to the Press Hit. For more information on ...

GPS Events iPad App Learn how to download and use the Events GPS iPad app Tap the header of the column you wish to sort alphabetically by.   Filtering   You can filter which invitees are visible by using the small filter icon at the bottom left of the screen, or by tapping the buttons “Checked In” or “Not Checked In.”    Click on the Filter Icon to ...

GPS Events iPad App Learn how to download and use the Events GPS iPad app Download the GPS Events app from the Apple Store. To begin, enter your Fashion GPS URL in the address bar. You can write “company.fashiongps.com” or just “company.” Then, enter the same username and password that you use to login to Fashion GPS on your computer.  Unlike the fu...

Creating and Editing Seat Labels Format your invitee label templates for exporting seat, photo, barcode, and address labels. To export your invitees information to a label template: Select the invitee(s) that you want to export by "queuing", using the checkbox to the left of the options menu. Navigate to the queue options menu and select what type o...

Exporting Samples Navigate to your Samples Manager and perform your Search. Once you've found the Samples you'd like to export you'll need to scroll to the bottom of the page. You have the option to export your samples into: PDF format by clicking "Print" Excel by clicking "Excel" Email by clicking "Email".  NOTE: The information displayed when you ...

Adding Invitees Add Invitees from the Invitees Manager in the Events portion of your system. Adding a Single Invitee Begin in Invitees Manager and click “Add Invitees” in the upper right corner of the page. Search for the contact and click “Invite” in the far left column. Adding Invitees from a Contact Group Begin in Invitees Manager and click “Add ...

Recently Returned Samples View the latest 100 returned samples To view your recently returned Samples, simply click your "Returns Tab" and select "Recently Returned" This view will show you your recently returned samples in Descending order of their returned date.  View sample details including the delivery it was returned from, the contact to whom ...

Queuing Invitees Complete actions on multiple Invitees at once. To queue your invitees, either search for a group of invitees using the search fields and click "All Found" or use the check-box at the far left column to select the individuals you wish to queue. Queue Options Add to Contact Group: Add queued invitees to a new or existing contact group...

Editing and Queuing Invitees Complete actions on individual or multiple Invitees at once.  To complete actions on individual invitees, click on the "Options" dropdown. View Contact Details: You can view a contact's information for quick referencing.  Edit Contact Details: You can edit a contact's information from Invitees Manager. Add Guest: If you ...

Industry Lists Find contacts in your database and link them to existing Radar users or IMG Press List credentials. NOTE: You must link your invitees if you want your event to show up on their Fashion GPS Radar accounts....

The purpose of Delivery memos are to provide an overview of your delivery, and the items inside. It is typically provided alongside the delivery itself, similar to a "Packing list" for a package you would get in the mail.    Delivery Memo attributes The Delivery # Barcode will appear at the top right corner of every delivery memo. This can be scanne...

Seat Recommendation Learn how and when to assign Invitees a 'Seat Recommendation' Within 'Invitees Manager', you can select the 'Seat Recommendation' field in 'Layout Preferences'. Why use 'Seat Recommendation'?  The benefit of utilizing 'Seat Recommendation' is that you are able to freely type (up to 30 characters) a  recommended section, row, tabl...

Using the “Invited By” Feature You can denote that an invitee was invited by someone specific by going to the “Invited By” column, and clicking “Edit” to add a new entry, or selecting an existing one. This is useful for noting that an individual was invited by a certain sponsor, client, company, or manager.   Invitee Manager  Invited by Editor   You...

Managing an Event Learn how to manage your event To begin working on an event, click the drop-down menu listed below the Options column. NOTE: By selecting to take an action on an event, you are making that event active. This means that when you click the Events Mailing tab, Invitees tab, or any other tab on the main navigation bar, the system will ...

In order to re-use a seating chart from a past event, you must create it as a template first. Once the template is created, you can re-use it over an over again from your event's Chart Builder. Creating a Seating Template from a past event Find "Seating Templates" in the Seating dropdown menu Click "Create Template" button Choose "Import from an Eve...